DEPARTMENT OF ADMINISTRATION

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State Travel Policy

Travel Policy in Effect

• State of Montana Travel Policy (PDF - Updated March 11, 2010) 
• 2010 Mileage Rates (effective January 1, 2010 - Word)
• Lodging Rates (effective October 1, 2009 - Word)

Draft Travel Policy

No Drafts at this time

 

Superseded Travel Policy 

• 2007 State of Montana Travel Policy (Word - Updated April 9, 2009)
• 2006 State of Montana Travel Policy (effective February 1, 2006 - PDF)
• 2005 State of Montana Travel Policy (PDF)
• 2009 Mileage Rates (effective January 1, 2009 - Word)
• 2008 Mileage Rates (effective July 1, 2008 - Word)
• 2008 Mileage Rates (effective January 1, 2008 - Word)
• 2007 Mileage Rates (effective January 1, 2007 - Word)
• 2006 Mileage Rates (effective January 1, 2006 - Word)
• Lodging Rates (effective October 1, 2008 - Word)

Employee Travel Resources

• Federal Lodging Rate Guidelines
• Montana Distance Calculator
• Request and Justification for Out-Of-State Travel Form (Word)
• Travel Expense Voucher Form (Excel)
• Fuel Ethanol Projects
  • Gas Stations in Montana that Provide Ethanol (PDF)
• Employee Travel Powerpoint Presentation 
• Personal Vehicle Use Authorization Form (Word)

In-state Lodging Policy

The maximum lodging reimbursement rate for in-state travel is currently $70 per night plus tax for all locations with the exception of high cost areas which includes Flathead County, Gallatin County, Lake County, Lewis and Clark County, Missoula County, and Silver Bow County. Lodging rates for high cost areas are defined in the Lodging Rates memorandum found at the top of this page under Travel Policy in Effect.

Hotel Resources - Hotel managers may require state employees to show a valid state identification card before they will honor the state rate. A charge for additional occupants who are not traveling on state business can be assessed at the discretion of the lodging facility. 

Employee Resources – Employees can find additional information and a listing of hotels honoring the state per diem rate by visiting the MINE website.   Once on the MINE website, select the “Services” tab and click on the “State Per Diem Lodging” link.