Cooperative Purchasing

Cooperative purchasing, as defined in 18-4-401(1), MCA, is a procurement conducted on behalf of more than one public procurement unit. By law, section 18-4-402, MCA, tribal governments and Montana’s political subdivisions may purchase supplies and services in cooperation with the State of Montana. This allows tribal governments and political subdivisions to take advantage of the cost savings realized by the State’s volume purchasing.

Currently, cooperative purchasers may benefit by purchasing from State term contracts, the vehicle requisition time schedule, and participating in the ordering of certain commodities needed by the Montana Department of Transportation.

Who is Approved as a Local Public Procurement Unit?

• Cities and Towns (including all subdivisions thereof)
• Counties (including all subdivisions thereof)
• Educational Institutions
• Public Agencies & Authorities
• Health Institutions
• Tribal
• Other

SPSD maintains a list of active cooperative purchasers with a current Memorandum of Understanding (MOU) documents on file.

Sign a Cooperative Purchasing Memorandum of Understanding

The State of Montana requires that interested local governments, school districts, and tribal governments sign a Cooperative Purchasing Memorandum of Understanding before utilizing state contracts. This agreement must be approved by a local government or tribal official and returned via email or mail to the State Procurement Services Division.

• Cooperative Purchasing Memorandum of Understanding

Term Contracts & eMACS Marketplace

Purchases made utilizing a statewide term contract must be placed directly with the contract vendor. Approved Local Public Procurement Units may also use the eMACS Marketplace to purchase goods from various statewide term contracts.

The Statewide Contracts section of our website has been updated. Now, when you search for and click on a contract name, contract number or second party, contract documents, you will be able to see and download ordering instructions and vendor information. This means you can find what you are looking for right on the site.

We have provided an instructional video that will walk you through how the website works.

Local governments and tribal governments may join the Montana Department of Transportation in purchasing certain commodities. Commodities available for cooperative purchasing are listed below.

• Road oil
• Traffic line paint and glass beads
• Road salt and chemical deicer
• Snowplow wear blades
• Rubberized asphalt
• Preformed thermoplastic pavement markings
• Fencing materials

For complete information on how to participate in the purchase of these commodities, contact the Montana Department of Transportation at (406) 444-6365.

The State of Montana issues bids for passenger cars and light-duty trucks (up to 1 ton) annually, depending on the demand. Bids are issued once per model year for police pursuit vehicles.

The State will solicit vendor bids and notify local and tribal governments of the results. Local governments and tribal governments may include their vehicle purchases along with the State's order by submitting the proper request forms by the established deadlines.

Vehicle orders for the requisition schedule must be placed with the State Procurement Services Division. For complete information, please contact the State Procurement Services Division at (406)444-2575 or cooppurchasing@mt.gov.

Procurement Card Program

The State has implemented a procurement card program (PCard) designed to allow agencies the ability to make small purchases using a procurement card (U.S. Bank Visa).

This program intends to increase the efficiency of the purchasing system by eliminating manual steps and costly paperwork required to make small purchases. As a positive byproduct of the program, the State can:

• Reduce the amount and number of petty cash funds;
• Better identify the actual cost to make such purchases;
• Reduce the audits and administration of small purchases; and
• Enhance the reporting of purchases made.

Contact Information

pcardsupport@mt.gov or (406) 444-2575

Montana Public Vehicle Fueling Program

The program was created in 1993 to help public agencies in Montana:

• Get out of the costly fuel dispensing business and privatize fleet fueling;
• Simplify and automate accounting procedures associated with processing fuel transactions;
• Achieve greater control over fuel expenditures; and
• Exemption of applicable federal excise taxes at the point of sale.

Policies & Forms

• Accepting Locations
• Bulk Fuel Policy
• Fuel Card Policy
• ServiceNow Request Form
• Additional Resources

fuelcardsupport@mt.gov or (406) 444-2575

Categories Awarded and Federal Terms Instruction [EXCEL]

MANUFACTURER INFORMATION

HERMAN MILLER AUTHORIZED DEALERS

NASPO MA145

Dealer Website

STEELCASE AUTHORIZED DEALERS

NASPO MA147

Dealer Website

HON AUTHORIZED DEALERS

NASPO MA146

Dealer Website

ALLSTEEL AUTHORIZED DEALERS

NASPO MA144

Dealer Website

HAWORTH AUTHORIZED DEALERS

NASPO MA2776

Montana - Haworth Website [Contact Tia Snyder tsnyder@mt.gov for login credentials]

KRUEGER INTERNATIONAL INC

NASPO MA2777

CDA Interiors Website

Contact: Jared Butterworth, jared@cdainteriors.com, 406-926-3313